Gathering Recurring Payments

Payments are processed when generating monthly transactions, but you need to gather and deposit into the cash drawers for each recurring payment using the Gather Recurring Payments Wizard.

Gathering recurring payments is, in most cases, a monthly process and can be accomplished in the Periodic Processing area of the Tenant Accounts Receivables program.

On the Main Menu screen, click PERIODIC. The Periodic Processing screen opens.

Select the Monthly tab and click GATHER RECURRING PAYMENTS. The Gather Recurring Payments Wizard is initiated.

Click START, select the bank account you want to work with from the drop-down list and click OK. Only the bank accounts that have been set up for direct debit are accessible from the drop-down list.

Hint: You can enable direct deposit for a bank account in the Setup area of the program. See "Setting Up Bank Accounts"

Click NEXT. Select the developments that you want to work with by checking the checkbox(es). By default, all developments are checked.

Hint: Click to check all checkboxes; click to uncheck all checkboxes.

Click OK and then click NEXT to continue on with the wizard.

Select the account types (usually “Tenant Accounts Receivable”) that you to want work with by checking the checkbox(es).

This is your agency-defined list of account types, which you maintain in the Setup area of the program. See "Setting Up Account Types"

Click OK and then click NEXT; the payment transactions are prepared and gathered.

Click NEXT again. The Recurring Payment Exception Report appears.

Review and confirm the payment exceptions and SAVE or PRINT the report for your records. Click CLOSE to exit the report and return to the wizard.

10.

Click NEXT to deposit the payment transactions.

Note: You will only be able to gather payments that have not been deposited, so there is no way to duplicate the process.